Learn Resources Sign in

Home
Resources
Tournament preparation checklist

Tournament preparation checklist

Work through this list from about four weeks out. Tournament rules vary, so confirm details with the organizer.

3–4 weeks before

Register and pay entry fee by the deadline
Read tournament rules (roster limits, uniforms, game length, tiebreakers)
Confirm player availability with an RSVP
Collect any required player documents the organizer asks for
Share hotel block or travel info with families

1 week before

Post the schedule and field map to families
Arrange carpools
Confirm uniforms (home and away colors)
Plan meals and snacks between games
Check the weather forecast and the tournament weather policy

Game day bag

Roster, check-in documents and lineup cards
First aid kit and ice
Extra water and shade (pop-up tent if allowed)
Balls and warm-up gear
Phone charger and printed contact list

Between games

Rest in the shade and rehydrate
Light snacks, not heavy meals
Post updated game times to families
Short positive recap. Save detailed feedback for later

After the tournament

Collect loaned gear
Thank volunteers and drivers
Share photos and results
Reconcile tournament costs with the team budget

More free resources

Team budget calculator
Practice plan template
Team equipment checklist
Sponsorship proposal template
Parent meeting agenda

Learning Center
Free Resources
Team Management
Sponsor Marketplace
Pricing
About
Contact
Editorial Policy
Privacy Policy
Terms of Service

BenchToHome · Everything your team needs from the bench to home · © 2026